Privacy Policy
How we collect, use, share and protect the personal information of job applicants, employers, business partners and website visitors.
Introduction
KDA HiringLabs Overseas Private Limited ("KDA Hiring", "Company", "we", "our", or "us") respects your privacy and is committed to protecting the personal information of job applicants, employers, business partners, and website visitors.
This Privacy Policy explains how we collect, use, process, store, disclose, and protect personal information when you visit our website, submit recruitment enquiries, apply for overseas employment, or use our manpower recruitment services.
We process personal information in accordance with applicable Indian data protection laws, including the Digital Personal Data Protection Act, 2023 and applicable rules and commencement provisions, and other laws applicable to our recruitment activities.
Company Information
- Company
- KDA HiringLabs Overseas Private Limited
- CIN
- U78300UP2024PTC198434
- GSTIN
- 09AAKCK8564E1Z3
- MEA Registration
- RC B-3267/UP/COM/1000+/5/11267/2025
- Address
- 101, Chanchal Complex, 38 Cantt Road, Opposite Medwell Hospital, Burlington, Lucknow, Uttar Pradesh – 226001, India
- hr@kdahiring.com
- Phone
- +91-8090078886
Information We Collect
Depending on your interaction with us, we may collect:
A. Job Applicants and Candidates
- Full name, date of birth, nationality, and contact information
- Educational qualifications, employment history, skills, and professional certifications
- Resume, photographs, and relevant identification documents
- Passport details and copies, where necessary for overseas recruitment
- Visa, immigration, and emigration-clearance information
- Trade-test results and professional assessments
- Medical fitness or clearance information where legally required for placement
- Emergency contact details where necessary
- Recruitment communications and application status
B. Employers and Business Clients
- Company name and registration information
- Contact person's name and designation
- Business email address and telephone number
- Country, business address, and industry
- Manpower requirements, job descriptions, salary offers, and employment conditions
- Recruitment agreements, invoices, and payment records
- Correspondence relating to recruitment services
C. Website Visitors
- IP address and browser information
- Device type and operating system
- Website usage information
- Cookies and similar technologies, where implemented
- Information voluntarily submitted through contact or enquiry forms
We request only information reasonably necessary for the relevant recruitment, communication, legal, or operational purpose.
How We Use Your Information
We may process personal information to:
- Evaluate employment applications and candidate eligibility.
- Match candidates with suitable overseas employment opportunities.
- Verify qualifications, experience, and professional credentials.
- Coordinate interviews, assessments, medical examinations, and documentation.
- Facilitate visa, emigration-clearance, insurance, and deployment processes.
- Communicate recruitment updates by email, telephone, SMS, or WhatsApp.
- Respond to employer manpower enquiries and provide recruitment services.
- Maintain contractual, financial, regulatory, and audit records.
- Prevent fraud, identity misuse, and unauthorized recruitment activities.
- Improve website functionality, service quality, and customer support.
- Send promotional or informational communications where permitted by applicable law and the relevant consent or other lawful basis.
Where consent is required, we will obtain it through an appropriate notice and consent mechanism.
International Data Transfers
Because our recruitment services involve employers in the UAE, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, and other authorized destinations, personal information may need to be transferred outside India.
Such transfers will be made for legitimate recruitment and deployment purposes, subject to applicable Indian law, destination-country requirements, and appropriate safeguards.
Sensitive and Medical Information
Certain recruitment processes require medical fitness certificates, identification records, or immigration documents.
We limit access to such information to authorized personnel and service providers who require it for lawful recruitment, regulatory compliance, or deployment.
We do not request unnecessary medical information and will not use it for unrelated marketing purposes.
Data Security
We implement reasonable technical and organizational measures intended to protect personal information against unauthorized access, alteration, disclosure, loss, and misuse.
These measures may include access controls, secure communication, restricted document handling, and appropriate internal confidentiality procedures.
No internet-based system can guarantee absolute security.
Data Retention
We retain personal information only for as long as necessary for recruitment activities, contractual obligations, legal compliance, dispute resolution, or other lawful purposes.
Retention periods may vary depending on the nature of the information and applicable legal requirements.
When information is no longer required, we will delete, anonymize, or securely dispose of it, subject to legal retention obligations.
Your Privacy Rights
Subject to applicable law, you may request to:
- Access information about the personal data we process.
- Correct or update inaccurate information.
- Request erasure of information no longer required.
- Withdraw consent where processing is based on consent.
- Raise a grievance about our handling of your information.
- Exercise other rights available under applicable data protection laws.
Requests may be submitted to hr@kdahiring.com.
We will respond within the time required by applicable law.
WhatsApp, SMS, and Email Communications
By submitting an enquiry or applying for recruitment services, you may receive communications necessary to respond to your request or manage your application.
Separate consent will be obtained for promotional communications where legally required.
You may request to stop optional marketing communications at any time. Essential transactional or recruitment-related messages may continue where lawful and necessary.
Children's Privacy
Our recruitment services are intended for adults legally eligible for employment.
We do not knowingly recruit minors for overseas employment. If we discover that personal information has been collected from a child without appropriate legal authorization, we will take suitable corrective action.
Third-Party Websites
Our website may contain links to external websites. We are not responsible for the privacy practices or content of third-party websites.
Grievance and Privacy Contact
For privacy enquiries, corrections, complaints, or withdrawal of consent, contact:
KDA HiringLabs Overseas Private Limited
Email: hr@kdahiring.com
Phone: +91-8090078886
Address: 101, Chanchal Complex, 38 Cantt Road, Burlington, Lucknow, Uttar Pradesh – 226001, India
The Company will provide the identity and contact details of its designated grievance or data-protection contact as required by applicable law.
Changes to This Policy
We may update this Privacy Policy to reflect changes in our services, legal requirements, or data-processing practices.
The latest version will be published on this website with an updated effective date.
Contact Us
For questions about this Privacy Policy:
KDA HiringLabs Overseas Private Limited
Emailhr@kdahiring.comPhone+91-8090078886Websitekdahiring.comAddress101, Chanchal Complex, 38 Cantt Road, Opposite Medwell Hospital, Burlington, Lucknow, Uttar Pradesh – 226001, India