--- title: "Overseas Recruitment Process, India to Gulf | KDA Hiring" description: "Our 8-step overseas recruitment process: demand letter, trade tests, Wafid medical, visa stamping and eMigrate clearance. Most orders take 3 to 6 weeks." url: https://kdahiring.com/process publisher: KDA HiringLabs Overseas Private Limited licence: MEA B-3267/UP/COM/1000+/5/11267/2025 --- # Our overseas recruitment process, step by step Hiring from India for a Gulf job involves more stages than most people expect. Here's every one of them, in order, with who handles what and roughly how long it takes. - 8 stages - 3 to 6 weeks typical - ₹0 charged to workers 1. 2. 3. 4. 5. 6. 7. 8. ## How does KDA Hiring's _recruitment process_ work? KDA Hiring's process runs in eight stages. The employer shares a requirement and sends a demand letter. KDA Hiring then sources and trade-tests candidates in India, and the employer interviews and selects. After that come the medical, visa stamping and eMigrate emigration clearance, followed by departure and a 90-day follow-up period. Most orders are completed in 3 to 6 weeks. 1. **Share your requirement** Day 1 2. **Demand letter and agreement** Days 2 to 5 3. **Sourcing and shortlisting** Week 1 4. **Trade tests and interviews** Weeks 1 to 2 5. **Selection and offer** Week 2 6. **Medical screening** Weeks 2 to 3 7. **Visa stamping and emigration clearance** Weeks 3 to 5 8. **Departure and follow-up** Week 4 onwards ## The eight stages _in detail_ Timings are typical, not guaranteed. Visa queues and medical slots differ by country and by season. 1. ### Share your requirement Day 1 It starts with a message or a call. Tell us the roles, how many people you need, the salary and where they'll work. Within 24 hours you'll get a sourcing plan back from your account manager, with a realistic timeline. You Send roles, headcount, salary and location KDA Hiring Reply with a sourcing plan and timeline 2. ### Demand letter and agreement Days 2 to 5 Once you're happy with the plan, we need three documents from you: a demand letter on company letterhead, a power of attorney naming KDA HiringLabs, and a specimen employment contract. Some countries want these attested by the Indian embassy, and we'll tell you if yours does. Then we sign a recruitment agreement. You Issue the demand letter, power of attorney and contract KDA Hiring Check the paperwork and sign the agreement 3. ### Sourcing and shortlisting Week 1 Our recruiters reach out across Uttar Pradesh, Bihar and Rajasthan. Passports, experience letters and certificates are checked before anyone is invited for testing, which keeps the shortlist clean. You Nothing yet, unless the job description changes KDA Hiring Find candidates and verify their documents 4. ### Trade tests and interviews Weeks 1 to 2 Shortlisted candidates take a hands-on test built around your job description. You can then interview the best of them by video, or fly in and meet them in Lucknow. We also keep a few reserves for every order in case someone drops out later. You Interview candidates and approve your picks KDA Hiring Run trade tests and set up interviews 5. ### Selection and offer Week 2 Selected workers receive the offer, and we go through it with each of them in Hindi or their own language. Salary, hours, accommodation and contract length are all explained before anyone signs, so there are no surprises on arrival. You Confirm final selections KDA Hiring Explain the offer to each worker and collect signatures 6. ### Medical screening Weeks 2 to 3 For Saudi Arabia, Kuwait, Oman and Bahrain, workers take a Wafid medical at an approved centre in India. Qatar-bound workers go to a Qatar Visa Centre instead. For UAE jobs, most of the medical happens after arrival. If anyone is declared unfit, we bring in a reserve. You Process the work visa in your country KDA Hiring Book medicals and track the results 7. ### Visa stamping and emigration clearance Weeks 3 to 5 When your visa comes through, we get it stamped and file emigration clearance on eMigrate for workers with ECR passports. We also buy the mandatory Pravasi Bharatiya Bima Yojana insurance and arrange the government's pre-departure orientation. You Send the issued visa and book or fund flights KDA Hiring Stamping, eMigrate clearance, insurance and orientation 8. ### Departure and follow-up Week 4 onwards Workers fly with every document they need and a phone number to call. We check in with you and with them during the first weeks. If a worker leaves within 90 days, we replace them without charging a second recruitment fee. You Receive your team and let us know how they settle in KDA Hiring Stay in touch and replace any early exits ## Documents _checklist_ Getting these ready early is the easiest way to shave days off the timeline. ### From the employer - Demand letter on company letterhead - Power of attorney in favour of KDA HiringLabs - Specimen employment contract - Work visas, once issued in your country - Embassy attestation, where your country requires it ### From the candidate - Passport valid for at least six months - Recent passport-size photographs - Educational and trade certificates - Experience letters from past employers - Licences or council registration for regulated jobs ![Recruiter guiding a job seeker before travelling abroad](https://kdahiring.com/siteadmin/images/pr3.webp) **₹0** Fee for job seekers, at any stage ## Applying for a Gulf job _through us?_ Your side of the process is simpler. Bring your passport and certificates to our Lucknow office, take the trade test, and if you're selected we'll walk you through the medical, visa and emigration steps one at a time. You won't pay us anything at any stage. If someone asks you for money in KDA Hiring's name, please tell us. ### Visit or send your CV 101, Chanchal Complex, 38 Cantt Road, Burlington, Lucknow 226001 [hr@kdahiring.com](mailto:hr@kdahiring.com) ## Questions about the _recruitment process_ Can't find your answer here? Write to us and we'll reply within 24 hours. ![KDA Hiring recruiter on a call](https://kdahiring.com/siteadmin/images/contact-1.webp) ### Ready for step one? Send us your requirement and you'll have a sourcing plan by tomorrow. Use the enquiry form ### How long does KDA Hiring's recruitment process take? Usually 3 to 6 weeks from the day we receive your demand letter. Sourcing and testing take one to two weeks. The rest depends mostly on how fast your visas are issued and how quickly medical slots open up. ### What documents does an employer need to send? A demand letter on your letterhead, a power of attorney in favour of KDA HiringLabs and a specimen employment contract. Your account manager will tell you whether your country needs them attested. ### Can we interview candidates before selecting them? Yes, and we'd encourage it. Most clients interview by video after our trade tests. Some prefer to visit Lucknow and run their own tests, and we'll organise the venue and candidates for that. ### What happens if a candidate fails the medical? We replace them from the reserve list we keep for every order. Because medicals happen early, you find out before the visa stage moves too far. ### What if a worker leaves soon after arriving? If it happens within 90 days of deployment, we send a replacement and don't charge a second recruitment fee. ### Can urgent orders be processed faster? Sometimes. For common trades we often have tested candidates ready, which shortens sourcing. Visa issuing and medical slots still set the pace, so we'll give you an honest date rather than a hopeful one.